The Executive Assistant to the President serves as the primary liaison, support personnel, and strategic administrative partner to the President. This role oversees the daily operations of the President’s Office, ensures that the President has what they need to be successful, facilitates high-level interactions with internal and external stakeholders—including the Board of Trustees, legislators, and donors—and ensures the office’s public image remains exemplary. The EA must balance project management and complex scheduling with a high degree of discretion and technical proficiency.

Reporting Structure: Reports directly to the President. Supervises designated Work-Study positions.

Specific Job Duties and  Responsibilities

Executive Liaison & Board Relations

• Board Governance: Manage Governing Board relations, including meeting logistics (on/off campus), agenda development, official minutes, and ensuring compliance with federal and state laws.

• Strategic Liaison & Coordination: Serve as the Office of the President’s primary point of contact for the Executive Team, state and local governing bodies, legislative representatives, and diverse community partners to facilitate seamless communication and drive collaborative projects.

• Public Representation: Identify events requiring Presidential comment; draft and edit reports, and correspondence that align with the University’s voice and mission.

• Committee Representation: Serve as a representative of the President’s Office on designated University committees, such as the Commencement Committee, to facilitate communication and ensure alignment with presidential objectives.

Office Operations & Administrative Strategy

• Presidential Logistics: Manage the President’s complex calendar, coordinate extensive travel arrangements, and provide administrative support for committees and annual retreats.

• Financial Oversight: Manage the Office of the President’s budgets, including monthly credit card reconciliation and travel requests. Provide annual and periodic budget updates to the president.

• Project Management:  Assist with major office projects to support executive decision-making.

• Facilities Coordination: Oversee the upkeep and appearance of the President’s Office, the President’s vehicle, and the Marvel House.

• Event Coordination: Plan, organize, and manage the hosting of various meetings and events sponsored by the President’s Office. This includes arranging facilities, speakers, room accommodations, and meals while ensuring a high standard of hospitality.

• Adaptable Team Support: Execute additional responsibilities and temporary assignments as required to align with evolving goals and ensure the continued success and operational efficiency of the President’s Office.

?Communications & Information Management

• Confidentiality: Review and handle sensitive legal and personnel materials with strict adherence to protocol and diplomacy.

• Digital Presence: Maintain and update web content for the President’s Office and the Board of Trustees.

• Information Flow: Triage inquiries and briefing materials to ensure the President is prepared for all meetings and public appearances.

Qualifications

Minimum Qualifications

• Education: Baccalaureate degree from an accredited institution.

• Experience: 3+ years of experience supporting a high-level administrative officer.

• Technical Skills: Proficiency in Microsoft Office and Google Suite; ability to manage web updates.

• Competencies: Exceptional verbal/written communication, willingness and ability to edit documents, detailed orientation, demonstrated ability to foster relations with individuals from varied backgrounds and perspectives, and the ability to manage multiple high-pressure deadlines simultaneously.

• Work Environment: ability to work flexible hours and engage in minimal travel when required

• Professionalism: Proven ability to exercise sound judgment, demonstrate emotional maturity, and maintain absolute confidentiality in a fast-paced environment.

• Initiative: Proactive professional who demonstrates the initiative to identify institutional needs and the autonomy to execute complex projects with minimal oversight

Preferred Qualifications

• 5+ years of experience supporting a senior executive, ideally within higher education or government.

• Demonstrated experience managing complex event logistics and governing board relations.

• Understanding of and experience with state and federal laws relevant to higher education.

Salary and Benefits:

The salary range for this position is $52,200-62,600.  In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page. 

How to Apply: 

All interested candidates must submit application materials electronically through Adams State University’s Workday application portal.

No other format of application material will be accepted.

Completed applications include the following:

• Cover letter

• Resume

• Unofficial transcripts (official transcripts will be necessary at the time of appointment)

• Three professional references, including phone number and email for each

Complete applications received prior to 6/12/2026 will receive full consideration. Review of applications will begin immediately once they are received.

The position will remain open until filled. Applications received after the priority deadline may be reviewed at the discretion of the search committee.

Questions about the position may be directed to Alicia Harmon at aliciaharmon@adams.edu

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service.

We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities.

We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low-income, first-generation, and Hispanic-serving, rural anchor university. Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well-being of the surrounding community.

Additional information about the university and the academic mission may be found at www.adams.edu/academics/
 

Disclosures:

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.

Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's  sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed  procedure for filing a grievance due to discrimination on the basis of sex may be found online at  https://www.adams.edu/administration/oeo/reporting-sexual-harassment/.  These  procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.  

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.